ec-undp jtf trainings

TRAININGS

The EC-UNDP joint trainings and workshops are built around accumulated knowledge and best practices in delivering joint electoral assistance. The goal of these joint events is to promote a common vision of electoral assistance, learn about the latest trends in elections, share best practices and bring together the practitioners from around the world.

The JTF organizes several types of trainings and workshops, including:

  • Thematic workshops – These week-long workshops are the flagship events of the JTF, bringing together more than 200 participants, including members of the EMBs, renown experts in the field of elections, civil society organizations, as well as EC and UNDP representatives. The workshops are organized annually or every two years, each time in a different location and with a specific thematic focus.
  • Each event is followed by a summary report (See the publications) of the discussions and sometimes, an online course (See our eLearnings). The reports and online courses are available, free of charge, in several languages including English, French, Arabic and Portuguese.

    The most recent workshop was held in Jordan in 2014. The subsequent event, scheduled for April 2015 in Nepal, unfortunately had to be cancelled due to a devastating earthquake. The next workshop is expected in November 2017 (the exact date, location and topic will be announced shortly).

  • Trainings for EC and UNDP staff members – These events are organized on a regular basis, most often in Brussels, and bring together the EC and UNDP staff members from the HQ (Brussels and New York) and the field (EU Delegations and UNDP Country Offices). The trainings are structured around the EC and UNDP partnership framework, including the recently updated Guidelines on Electoral Assistance, and provide the participants with an in-depth understanding of the structure, rules and priorities of the two organizations.

    The most recent two-day training was held in November 2016 in Brussels (See final report).

  • Project kick-off trainings – Under the recently revised EC-UNDP Guidelines on Electoral Assistance, the JTF has the mandate to organize joint “kick-off” trainings at the inception stage of all joint EC-UNDP electoral assistance projects. These trainings, held in-country by the JTF members deployed from Brussels, are intended for the EU Delegation and UNDP Country Office staff dealing directly or indirectly with the project, including management, communication, finance, administration and procurement departments. Each training is tailored to the specific needs of the participants and covers specific topics such as reporting, visibility, staff recruitment and budget rules.
  • UNDP Country Offices or EU Delegations can request this training anytime by contacting the JTF members directly.

The role of electoral stakeholders and electoral administrations

Under the patronage of His Majesty King Abdullah II ibn Al Hussein of Jordan, the European Commission (EC) and the United Nations Development Programme (UNDP) held from 7-11 April 2014 a five workshop on the theme “Reinforcing credibility and acceptance of electoral processes: The role of electoral stakeholders and electoral administrations”.

The workshop was co-organised by the EC-UNDP Joint Task Force on Electoral Assistance (JTF) in cooperation with the Jordan’s Independent Election Commission and the SIDA-funded UNDP Regional Electoral Support Project for Middle East and North Africa.

The event brought together 250 participants including 47 delegations from Electoral Management Bodies, electoral practitioners, international electoral experts and representatives of international organisations active in the field of electoral assistance from 70 different countries.

The workshop discussed issues of main concern for electoral administrators such as the role that each stakeholder should play in the electoral process and what is their impact on the credibility and acceptance of elections.

As well as what can electoral administrations do to promote the involvement of all stakeholders in order to enhance the credibility and acceptance of the process Experiences from different countries, lessons learned and best practices were discussed.

Based on the discussions participants came up with recommendations on the matter.

The summary report of the workshop including the recommendations formulated by the participants will be published in the forthcoming months.

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DAY 1 - DEFINING CONCEPT
DAY 2 - POLITICAL PARTIES AND CANDIDATES
COUNTRY EXPERIENCES
DAY 3 - MEDIA, CIVIL SOCIETY AND ELECTORAL OBSERVERS
COUNTRY EXPERIENCES
DAY 4 - STAKEHOLDERS AT WORK: SHARING LESSONS LEARNED
INTEGRATING GENDER EQUALITY INTO ELECTORAL PROCESSES: STAKEHOLDERS AT WORK
A REGIONAL PERSPECTIVE: CHALLENGES AND OPPORTUNITIES OF REGIONAL COOPERATION
DAY 5 - IMPROVING THE WORK BETWEEN EMBS AND STAKEHOLDERS: WORKING SESSIONS AND RECOMMENDATIONS
  • Group 1: EMB and political parties/candidates
  • Group 2: EMB and CSOs
  • Group 3: EMB and the media
  • Group 4: EMB and other state organizations

A five-day thematic workshop on “Sustainability in Electoral Administration: Adequate Resourcing for Credible Elections,” was held in Maputo, Mozambique, from 4th to 8th March 2013.

This joint initiative of the European Union (EU) and the United Nations Development Programme (UNDP) brought together representatives of Electoral Management Bodies from over 45 countries, electoral practitioners, international electoral experts and representatives of international organisations active in the field of electoral assistance, mainly UNDP and EU.

The workshop discussed issues of main concern for electoral administrators such as: What are the different options and models that promote and ensure sustainability in electoral administration?

What is the role of the National Electoral Commissions in ensuring credible, transparent and independent elections?

What is the impact of political parties and other key electoral stakeholders on civic education, electoral process monitoring and election and election observation?

How does the financing of electoral campaigns affect the decision-making process and the democratic governance in general?

The workshop was officially opened by the Mozambican Minister of State Administration, Ms. Carmelita Namashulua and President of the Electoral Commission of Mozambique, Dr. João Leopoldo da Costa.

Keynotes were also delivered by the EU Ambassador to Mozambique, Mr. Paul Malin, as well as by Ms. Geraldine J Fraser-Moleketi, Practice Director of the Democratic Governance Group UNDP/BDP, and by the UN Resident Coordinator/UNDP Resident Representative in Mozambique, Ms. Jennifer Topping.

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DAY 1 - SUSTAINABILITY IN ELECTORAL ADMINISTRATION ARCHITECTURE
DAY 2 - SUSTAINABILITY IN ELECTORAL PROCESSES
CASE STUDIES
  • Libya - Nuri AlAbbar, Chairman, High National Election Commission Libya
  • Ivory Coast - Antoine Adou, Conseiller Spécial du Président de la CEI, Côte d'Ivoire
  • Korea - Kim Jeong-Gon, Director General of International Electoral Affairs, NEC Republic of Korea
  • Sao Tome and Principe - Elsa Monteverde, Member of NEC, Sao Tome and Principe
DAY 3 - SUSTAINABILITY IN ELECTORAL OPERATIONS
CASE STUDIES
  • Iraq - Safaa Al-Musawi, Spokesperson, IHEC Iraq
  • South Africa - Terry Tselane, Vice Chairperson, IEC South Africa
  • Angola - João Damião, Commissioner, CNE Angola
  • Senegal - Doudou Ndir, Président, CENA Sénégal
DAY 4 - SUSTAINABILITY IN VOTER REGISTRATION
CASE STUDIES
  • Egypt - Tarek Saad, Deputy Head of Policies and Programs Department, Ministry of State for Administrative Development Egypt
  • Afghanistan - Ziaulhaq Amarkhil, Chief Electoral Officer, IEC Afghanistan
  • Cape Verde - Arlinda Chantre, Director General, Directorate General in Support of Electoral Processes Cape Verde
  • Sierra Leone - William Davis, Executive Secretary,Electoral Commission of Sierra Leone
DAY 5 - SUSTAINABILITY OF INTERNATIONAL ASSISTANCE TO ELECTORAL PROCESSES
  • UN/DPA electoral assistance policy frameworks and UN electoral assistance evaluations - Eamon O'Mordha, Team Leader Policy and Institutional Memory, UN Electoral Assistance Division - Niall McCann, UNDP Senior Electoral Assistance Advisor and Coordinator, EC-UNDP Joint Task Force on Electoral Assistance
  • EU electoral assistance policy framework - Teresa Polara, Electoral Assistance Specialist, European Commission - EuropeAid - Development and Cooperation DG
  • The future of international electoral assistance: Moderated panel discussion - Representatives of EU, EAD, UNDP, IFES, DFID, NDI and Aid Agencies
  • Plenary discussions: summary of issues and recommendations

In the last decade EMBs have increasingly relied on the use of Information Technologies in Electoral processes to improve the accuracy, security and integrity of electoral processes desiring to build confidence in the election’s outcome.

This rise has been particularly noticeable when applied to voter registration and result management and more recently through the introduction of electronic voting.

The idea behind the organization of the workshop was to give electoral management bodies (EMBs), UNDP Country Offices, European Union Delegations, Donors, as well as other stakeholders (IFES, EISA) and civil society the opportunity to share their experiences and lessons learned, and provide participants with comparative information and data, indicative analysis of timelines and costs, allowing them to make an informed decision about and around the possible introduction of technology in electoral processes, and to effectively evaluate the choices available.

More specifically, it reviewed comparatively the use of ICTs in civil and voter registration with a particular focus on the sustainability and effective use of biometrics-recognition systems.

The workshop analyzed possible synergies between civil registration and voter registration, census and other statistical. It therefore tackled the controversial topic of E-Voting, clearing out possible advantages and disadvantages.

Finally the workshop drew attention to ICT related to results management.

As such and in response to the above the United Nations Development Programme (UNDP) together with the European Union jointly organized a Thematic Workshop held in Mombasa, Kenya from 5 to the 9 March 2012 hosted by the Independent Electoral and Boundaries Commission (IEBC) of Kenya that gathered over 230 electoral practitioners from over 60 countries to discuss these issues in an open manner without representatives of the vendor community to reflect and assess freely the impact, successes, failures related to the introduction of ICT in electoral process in the past decade.

The workshop adopted a mixed methodology of theory and practice whereby morning sessions looked at general principles and theories while afternoon sessions were dedicated to country-specific case studies.

As such 22 case studies were presented in group sessions and 32 presentations presented in morning plenary sessions.

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DAY 1 - OPENING: INTRODUCTION TO VOTER REGISTRATION
CASE STUDIES
  • South Sudan - Dr. Woda Jago, Assistant Professor at Dr. John Garang Memorial University of Science and Technology; Ajay Patel, Voter Registration and ICT Advisor, UNSMIL Libya
  • Liberia - Elizabeth Nelson, Acting Chair, National Elections Commission Liberia; Lamin Lighe, Technical Consultant, National Election Commission Liberia
  • Democratic Republic of Congo - Bechir Bungu, Secretaire Executif National Adjoint, Commission Electorale Nationale Indépendante DRC; Jonathan Seke Mavinga, Supervisor of analyst programmer Independent Electoral Commission DRC; Karine Sahli-Majira, Démographe indépendant
  • Togo - Sambiani-Konkadja, Président sous-commission Finance et Administration de la Commission Electorale nationale Indépendante Togo
DAY 2 - VR POLICY, FRAMEWORK AND CONTEXT
  • Wider policy environment Digital Citizen Documentation - Niall McCann Senior Electoral Advisor, EC-UNDP Joint Task Force on Electoral Assistance (JTF)
  • From Identity to a voters register - Louis Lolhe Tart, Démographe indépendant
  • Linkages with civil registry and other potential or existing national databases - Karine Sahli-Majira, Démographe indépendant
  • Data Protection and Legislation - Mouhamadou Lo, Président de la Commission de protection des données personnelles du Sénégal
  • Does technology mean the end of national ownership? - Pontius Namugera, Director Technical Services Electoral Commission of Uganda
CASE STUDIES
  • Ivory Coast - Adou Antoine, Conseiller Spécial du Président de la Commission Electorale Indépendante de la Côte d'Ivoire; Moktar Lam, Governance Specialist, UNDP Ivory Coast
  • Chad - Mahamoud Adam Mahamat, Chef division du fichier éléctoral et informatique Commission Electorale Nationale Indépendante Chad; Clement Aganahi Expert Identification Election France
  • Capo Verde - Guevara Cruz, Business Manager, NOSI Capo Verde
  • Egypt - Mohamed Mansour, Executive Project Manager, Ministry of State for Administrative Development Egypt
DAY 3 - MOVING UP THE TECHNOLOGY LADDER
CASE STUDIES
  • Mali - Abdoul Sy Sady, Chef cellule informatique du Ministère de l'Administration Territoriale et des Collectivités Locales (MATCL)
  • Nepal - Ayodhee Prasad Yadav, Election Commissioner, Election Commission of Nepal
  • Nigeria - Chidi Nwafor, Director of INEC’s ICT Department Nigeria
  • Tunisia - Faycal Sboui, Directeur Commission Nationale Indépendante Tunisia
  • Moldova - Iurie Ciocan, Chairman, Central Election Commission of Moldova
DAY 4 - MOVING UP THE TECHNOLOGY LADDER
  • IDEA Publication - Introducing Electronic Voting - Domenico Tuccinardi, NEEDS Project, Coordinator Institute for Democracy and Electoral Assistance (IDEA)
  • Theories/typologies - Peter Wolf, Technical Manager Institute for Democracy and Electoral Assistance (IDEA)
  • Conducting feasibility Studies - Ronan McDermott, ICT Expert EC-UNDP Joint Task Force on Electoral Assistance (JTF)
CASE STUDIES
  • India - R. Manoj, Special Officer, Election Commission of India
  • Ireland - Ronan McDermott, ICT Expert, EC-UNDP Joint Task Force on Electoral Assistance (JTF)
  • Norway - Henrik Nore, Project manager "E-Vote 2011", Norvegian Ministry of local government and regional development
  • Philippines - Lucenito Tagle Commissioner, Commission on Elections Philippines; James Jimenez, Director for Education and Information, Commission on Elections Philippines (JTF)
RESULT MANAGEMENT
CASE STUDIES
  • Kenya - Immaculate Kassait, Director Voter Registration and Election Operations Independent Electoral and Boundaries Commission (IEBC) Kenya; Dismas Ong’ondi - Director ICT, Independent Electoral and Boundaries Commission (IEBC) Kenya
  • Ghana - Franklin Oduro, Head of Research and Programs/ Deputy Director Center for Democratic Development (CDD) Ghana
  • Haiti - Philippe Augustin, Director of Electoral Registry Electoral Commission Haïti; Roly Davilla, ICT Expert UNDP Haiti
  • Sierra Leone - Aiah Stephen Mattia, Electoral Commissioner, National Electoral Commission of Sierra Leone
  • Zambia - Brown Kasaro, Head Information Technology Zambia

The GPECS Workshop on Electoral Operational Planning was organized from 1-3 June 2011 in Freetown, Sierra Leone.

The overall objective of the workshop was to strengthen the functions of operational planning among UNDP staff, staff of electoral management bodies (EMBs) and relevant stakeholders that are working in relation to the development and implementation of operational plans in the context of electoral processes and UNDP projects supporting such processes.

The GPECS Workshop on Electoral Operational Planning is organized by the Global Programme for Electoral Cycle Support (GPECS).

Drawing on existing expertise among GPECS as well as from the Joint EC-UNDP Task Force (JTF) and UNDP Democratic Governance Group/Bureau for Development Policy (DGG/BDP) staff working in the field of electoral assistance, the workshop aimed at:

1. Strengthen the overall understanding of electoral processes and highlight how to use the concept of the electoral cycle approach to facilitate operational planning, and budgeting processes, the establishment of timelines and revision exercises;

2. Discuss and exchange experiences regards operational concepts;

3. Discuss and exchange experiences on specific operational issues such as recruitment of staff/consultants; procurement of electoral materials and services, sub-contracting and working with responsible parties;

4. Look into the implications of highly relevant cross-cutting issues – focusing on biometric voter registration (and electoral security);

5. Provide insight into UNDP policy and strategic framework for electoral support and how to ensure the integration of UNDP programme and operations issues; and

6. Present a series of case studies and identify best practices and lessons learned.

The workshop gathered over 65 participants from 25 countries comprising most Electoral Management Bodies (EMBs) from west and central Africa and 10 participants from southern Africa EMBs.

The Participants emphasized in their workshop evaluation not only the utility of the workshop but also and notably the usefulness of the various exchanges of experience among themselves conducted throughout the different working groups and saw it as an effective South-South exchange.

Draft recommendations made by the participants will be shortly reviewed and published into a brochure to be distributed to EMBs and UNDP Country offices across Africa.

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The Workshop on Formulating and Implementing Electoral Assistance Projects in the Context of the EC-UNDP Partnership successfully took place from Tuesday February 1st to Friday February 4, at the European Commission' Conference Centre Albert BORSCHETTE, Rue Froissart 36, 1040 Brussels, Belgium.

The objective of the workshop was to strengthen the knowledge of relevant staff of EU/EC, UN/UNDP and Electoral Management Bodies (EMBs) on Formulating and Implementing Electoral Assistance Projects in the context of the EU-UNDP Partnership on Electoral Assistance.

More specifically, the training provided detailed information on existing frameworks, promoted exchange of experiences and participants also acquired useful tools to better understand legal and operational aspects related to the electoral cycle and to the EU-UNDP partnership on electoral assistance.

Areas such as legal framework, specific timeframes, division of responsibilities and all other aspects related to the implementation of the partnership were dealt with in detail in addition to lessons learned, evaluations and recommendations for the future electoral assistance projects in the context of UNDP managed basket funds.

The participants familiarized with resource persons and reference tools available at the Headquarters and in the field.

The methodology was designed to maximize the learning outcomes and the exchange of experience focusing on the mainstreaming of the principles of the “2005 Paris Declarations” and the “2008 Accra Agenda for Actions” on Aid Effectiveness, Harmonization, Alignment and Ownership applied to the electoral assistance field.

Through the integration of BRIDGE style training methodology, the workshop took on board a variety of pedagogical techniques to ensure the value added of interactive learning.

Presentations were used to introduce topics and case studies to the audience. Resource persons were asked to limit their presentations to allow for questions and answers from the participants.

In order to facilitate learning outcomes, we encouraged the resource persons to use power point slides which are available at the end of this page.

Case studies: Case studies builded upon concrete and relevant examples in order to better understand conceptual lessons applied in real settings and their outcomes.

Challenges and positive results were presented and served as an integrated tool to explore potential dynamics and implications.

Group work: Interactive group work was organized and all participants were divided into smaller groups. The main objective was to stimulate active reflection and engagement in discussions in order to efficiently apply topics taught and lessons drawn.

Within a teamwork approach, views and experiences were shared and participants benefit from this exercise. A maximum number of five working groups worked in parallel facilitated by two facilitators each. Each group appointed a spokesperson. The spokespersons reported back to the plenary and the facilitators summarized the main discussions in the plenary session concluding each group workshop.

Video recording: The workshop was video-recorded. The presentations and discussions were thus a crucial input to the eLearning Course on Formulating and Implementing Electoral Assistance Projects in the Context of the EC UNDP Partnership which is under development.

E-Learning: All participants were granted access to the eLearning Course on Effective Electoral Assistance one month in advance of the course. See the course at www.ec-undp-electoralassistance.org/e-learning

Evaluation: Evaluations have shown that EC-UNDP-IDEA trainings and workshops have been successful in lifting knowledge levels and in exchanging experiences across the different stakeholders in elections.

Evaluations have provided useful input to the development of the training programme and a practice we want to continue. To this end, participants were asked to respond to a questionnaire to express their personal assessment of each agenda topic in terms of content and presentation allowing for both quantitative and qualitative responses.

A summary of the workshop, taking on board participants’ statistics as well as the evaluation will be published online at www.ec-undp-electoralassistance.org in the coming days.

Translations: The plenary sessions had simultaneous translations in English-French-Portuguese languages, guarantying the full and free participation from all participants.

Background materials: Background notes were provided in advance to the participants by e-mail, including the reports of the evaluations conducted by external evaluations in 2010 on the EC UNDP Partnership on Electoral Assistance.

Operational Paper: A relevant outcome of the workshop will be an operational paper of the Joint EC UNDP JTF, also entitled “Formulation and Implementing Electoral Assistance Projects in the Context of the EC UNDP Partnership”. This will be based on the notes of the rapporteurs, on the presentations, on the video-interviews and evaluations. This operational paper will be made available on the JTF web site and will also be the base of a forthcoming E-learning course.

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DAY 1 - EU/EC AND UN/UNDP FRAMEWORK, EC-UNDP PARTNERSHIP AND KEY CONCEPTS OF ELECTORAL SUPPORT

Moderator: Deryck Fritz, Senior Electoral Expert
Rapporteur: Raquel Rico Bernabe, JTF Electoral Assistance Specialist, UNDP Brussels; Lucio Filippini, Evaluator of the country level EC-UNDP Partnership on electoral assistance

DAY 2 - ELECTION-RELATED VIOLENCE, ELECTORAL JUSTICE, GENDER AND SYNERGIES BETWEEN ELECTORAL ASSISTANCE AND ELECTION OBSERVATION

Moderator: Deryck Fritz, Senior Electoral Expert
Rapporteur: Tomas Matraia, JTF Communication and Reporting Analyst, UNDP Brussels; Stefania Perna, JTF Intern, UNDP Brussels

  • International Commitments and Obligations, Lessons Learned - Richard Atwood, Director of Research, ICG; Domenico Tuccinardi, Director of the NEEDS project
  • Introduction to Current Trends in Election-Related Violence - Richard Atwood, Director of Research, ICG; Mireia Villar Forner, Senior Policy Advisor, Crisis Prevention and Recovery, UNDP
  • Hard Talk Session: EC, UNDP, DPKO and EMBs collaboration in the Context of Electoral Assistance Projects in UN Peace Keeping Scenarios, Including the Role of UN Certification - Facilitator: Domenico Tuccinardi
  • Panel:
    Cote d'Ivoire: Gianmarco Scuppa, Moktar Lam, Gianpiero Catozzi, Michel Paternotre
    Sudan: Edoardo Manfredini, Niall McCann, Svetlana Murtazalieva, Patricia Maugain
  • Group Work Session: Case Studies: How to Mainstream Prevention of Electoral Related Violence in Electoral Assistance Projects – Lessons Learned
  • Participants are divided into five groups related to the cases of Afghanistan, DRC, Togo, Cote d’Ivoire, and Zimbabwe. Each group’s spokesperson will have 5 minutes to present their group’s discussions to the plenary.
    Afghanistan - Facilitators: Richard Atwood, Mireia Villar Forner, (Awaiting confirmation of Afghan EMB and UNDP CO); Rapporteur: Stefania Perna
    Togo - Facilitators: Abderrahmane El Yessa, Dominiek Benoot; Rapporteur: Lucio Filippini
    Zimbabwe - Facilitators: Caroline Valette, Isabelle Ribot; Rapporteur: Mette Bakken
    Cote d’Ivoire - Facilitators: Gianmarco Scuppa, Moktar Lam, Michel Paternotre; Rapporteur: Raquel Rico-Bernabe
  • Electoral Justice: the Case of Brazil and Presentation of the IDEA Handbook - Paolo de Tarso Tamburini, Judge National Council of Justice, Brazil; Domenico Tuccinardi, Director of the NEEDS project
  • Introduction to Gender in Electoral Assistance Projects - Marie Menono, Gender Regional Advisor, UNDP RC Dakar; Domenico Tuccinardi, Director of the NEEDS project
  • Group Work: Discussions over Case Studies: How to Mainstream Gender Components into Electoral Assistance Projects – Lessons Learned and Best Practices - 30 minutes for group discussions and analysis. Each group’s spokesperson will have 5 minutes to present their group’s discussions to the plenary.
    EU - Facilitators: Francesco Torcoli, Michel Paternotre; Rapporteur: Mette Bakken
    EMBs - Facilitators: Paulo De Tarso Tamburini, Bechir Bungu Munta; Rapporteur: Raquel Rico-Bernabe
    UNDP - Facilitators: Marie Meonono, Anne Sofie Holms; Rapporteur: Lucio Filippini
  • Electoral Assistance and EU Election Observation: Integrating EU EOM Recommendations - Malgorzata Wasilewska, Head of Election Observation Unit, EEAS ; Georgios Tsitsopoulos, Head of Election Observation Sector, FPIS (tbc); Domenico Tuccinardi, Director of the NEEDS project
  • Follow-Up of EU EOM and Other Election Observation Missions’ Recommendations into an Electoral Assistance Projects in the Context of the EC UNDP Partnership
    Case Study: Mozambique - Delphine Skowron, Representative of Mozambique EMB, Fabio Bargiacchi, Ricardo Godinho Gomes
    Case Study: Zambia - Chana Kaunda, Niall Mc Cann, Anne Sofie Holms
DAY 3 - WORKING TOGETHER (1): THE FRAMEWORK ADMINISTRATIVE AND FINANCIAL AGREEMENT AND THE EC-UNDP OPERATIONAL GUIDELINES

Moderator: Deryck Fritz, Senior Electoral Expert
Rapporteur: Mette Bakken, Jr. Electoral Assistance Consultant, UNDP Brussels; Stefania Perna, JTF Intern, UNDP Brussels

DAY 4 - WORKING TOGETHER (2): EU IMPLEMENTING WITH DIFFERENT PARTNERS; NEW TECHNOLOGIES; BUDGETING; OPERATIONAL PLANNING

Moderator: Deryck Fritz, Senior Electoral Expert
Rapporteur: Raquel Rico Bernabe, JTF Electoral Assistance Specialist, UNDP Brussels; Tomas Matraia, JTF Communication and Reporting Analyst, UNDP Brussels

  • EU Projects Implemented with Different Partners: the Case ofLebanon ,Sudan and Ghana - Francesco Torcoli, Programme Manager, EU Delegation in Ghana, Niall Mcann, Electoral Assistance Expert, Edoardo Manfredini, Programme Manager, EU Delegation in Sudan
  • Introducing Appropriate Technology: theVoter Registration andE-Voting Cases - Fabio Bargiacchi, Coordinator of the Joint EC UNDP Task Force/UNDP Brussels; Paolo de Tarso Tamburini, Judge National Council of Justice, Brazil
  • Electoral Budgeting and Project Budgeting - Anne-Sofie Holm Gerhard, Electoral Operations & Procurement Advisor, UNDP/GPECS; Ricardo Godinho Gomes, Electoral Assistance Specialist, Pro PALOP-TL
  • Case Studies on Electoral Budgeting and Working with Consolidated Budgets: Liberia, Niger and Pro PALOP-TL - Anna Harvala, Programme Manager, EU Delegation in Liberia; Anne-Sofie Holm Gerhard, Electoral Operations & Procurement Advisor, UNDP/GPECS; Ricardo Godinho Gomes, Electoral Assistance Specialist, Pro PALOP-TL
  • Exercise: Operational Planning & Procurement Focus on Voter Registration - Anne-Sofie Holm Gerhard, Electoral Operations & Procurement Advisor, UNDP/GPECS; Victor Margall, Procurement Analyst, UNDP/PSO/GPU
    EU- Facilitators: Domenico Tuccinardi, Francesco Torcoli; Rapporteur: Lucio Filippini
    EMBs - Facilitators: Paulo De Tarso Tamburini, Beshir Bungu Munta: Rapporteur: Mette BakkenUNDP - Facilitators: Anne-Sofie Holm Gerhard, Victor Margall; Rapporteur: Stefania Perna
  • Procurement: Challenges & Lessons Learned - Victor Margall, Procurement Analyst, UNDP/PSO/GPU; Anne-Sofie Holm Gerhard, Electoral Operations & Procurement Advisor, UNDP/GPECS
  • Capacity Development Activities: Planning, Budgeting Implementing BRIDGE Modules - Derrick Fritz, Senior Electoral Expert, IOM Sudan
  • Plenary recap: Opportunities and Challenges - Interactive Q&A
    Fabio Bargiacchi, Coordinator of Joint EC UNDP Task Force/UNDP Brussels
    Teresa Polara, Electoral Assistance Specialist, DEVCO E4
    Ricardo Godinho Gomes, Electoral Assistance Specialist, Pro PALOP-TL
  • Closing
    Pierre Harze, Deputy Director, UNDP Brussels
    EU - European Commission, DEVCO, Directorate for Quality Support

At least 1,500 killed, one million fled since disputed election in Ivory Coast and 1,300 people died in Kenya after 2007 elections. What are the causes of electoral-related violence? Are there common 'triggers' to electoral violence beyond the individual circumstances of each country experiencing it?

Those were the themes of the 2nd edition of the workshop on Elections, Violence and Conflict Prevention that gathered top international experts in the field of electoral assistance from more than 30 countries from the UN, the EU and partner country Electoral Management Bodies.

Although a key indicator of democratic governance, elections alone are not sufficient to fully embed a democratic governance structure in any country. Recent experiences in countries such as Ivory Coast, Afghanistan, Zimbabwe and Kenya have shown that the non-acceptance of the electoral results can be both the direct cause of electoral-related violence, or the spark that brings forth violence that is caused by more underlying factors. Can international partners and national authorities play an effective role in designing pre-emptive solutions?

The need to understand the links between elections, violence and conflict prevention necessarily mandates electoral practitioners to look beyond the mere technicalities of electoral administration. Participants in the workshop will thus address the latest developments in the area and analyse what can be done to better understand, and ultimately prevent, electoral violence.

The workshop on Election, Violence and Conflict Prevention is jointly organised by the European Commission and the United Nations Development Programme with the International Institute for Democracy and Electoral Assistance (IDEA) and the Ajuntament de Barcelona and will be hosted at the Montjuïc Castle, base of the Barcelona International Peace and Resource Centre (BICPR).

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DAY 1 - OPENING: INTRODUCTION TO ELECTORAL ASSISTANCE AND ELECTORAL VIOLENCE
DAY 2 - ELECTORAL VIOLENCE THROUGHOUT THE ELECTORAL CYCLE – PRE ELECTORAL PERIOD
DAY 3 - ELECTORAL VIOLENCE THROUGHOUT THE ELECTORAL CYCLE – PRE ELECTORAL PERIOD AND E-DAY
DAY 4 - ELECTORAL VIOLENCE THROUGHOUT THE ELECTORAL CYCLE – POST ELECTION PERIOD

The Joint Task Force and International IDEA, in collaboration with its partners through the Train4Dev initiatve, the UNDP Bureau for Crisis Prevention and Recovery (BCPR), the UNDP Bureau for Development Policy (BDP) and the Barcelona International Peace Resource Center, organized a Thematic Workshop on Elections, Violence and Conflict Prevention in Barcelona 22-26 March 2010.

Elections and electoral processes provides a means by which social conflict can be channeled into a constructive popular deliberation and dialogue with common rules for choosing representatives of the people to fulfill executive and legislative functions. Robust democratic institutions are usually understood as the ultimate guarantor for social peace. By providing a framework within which people can voice their concerns through peaceful debate, elections are critical tools for social conflict management. Credible elections contribute to the creation of legitimate governments that enjoys popular support for programmes and policies and that has the capacity of ensuring community security.

However, because electoral processes are intrinsically about the attainment of political power often in high-stake contexts, elections – as a process of competition for power – can often be catalysts of conflict. This is especially so when political contesters aim to secure their turf by mobilize along extremist lines to win support. Moreover, if the electoral process is not perceived to be free and fair and/or where those seeking to retain or gain political power have few or no qualms about resorting to extraordinary measures in order to win, violence and conflict may emerge.

Against this background, the Thematic Workshop on Elections, Violence and Conflict Prevention aimed to look into ways in which electoral assistance programmes and projects can take on board means for preventing the escalation of election-related violence and conflict throughout the electoral cycle. It aimed to identify strategic approaches that may help to anticipate and prevent violence and conflicts typically accompanying electoral processes and outline options and tools for programming design.

The workshop targetted EC and UNDP staff as well as staff of regional and international organizations working in the field of electoral assistance as well as members of EMBs. The 30 appointed participants were selected on the basis of their involvement in electoral violence and election-related conflict prevention/management issues.

Below you can download the power point presentations used by the presenters during the training as well as other supporting documentation.

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DAY 3 - PLANNING: STRATEGIES AND PRINCIPLES FOR ELECTORAL ASSISTANCE AND ELECTION-RELATED VIOLENCE
DAY 5 - EU AND UN SERVICES, PROJECT MANAGEMENT AND GLOBAL TOOLS

The first 3 day EC-UNDP-IDEA Joint Thematic Workshop on The Use of Information and Communication Technologies in Electoral Processes took place in the European Commission Headquarters, Berlaymont Building, salle Walter Hallstein in Brussels from 30th November until 2nd December 2009.

Built on the content, structure and experiences of previous learning events, the EC-UNDP Joint Task Force and International IDEA, with the support of the International Organization of Migration (IOM), the Canadian International Development Agency (CIDA), the Organization of American States (OAS) and Government of Spain, delivered the workshop.

The workshop targeted staff members of appointed persons from the EC, UNDP, IDEA. CIDA, IOM, EU Member States, other donor agencies, regional/international organizations as well as members of election management bodies. Owing to the specific thematic area, the organizers targeted staff in countries that has worked with issues related to the introduction/use of ICTs in voter registration processes over the last five years in the context of UNDP managed projects with contributions from EC. Persons outside the targeted audience needed to be seconded through their respective organizations/institutions and/or EU Member States.

The 60 appointed participants was provided with:

  • an overview of option and models available for introducing technology in an electoral process;
  • a comparative review of ICTs use in Civil and Voter Registration, especially focusing on the sustainability and effective use of biometrics-recognition systems in the voter registration activities;
  • analyze possible synergies between civil registration and voter registration, census and other statistical services;
  • a Discussion of the main operational problems in the identification, formulation and implementing phases of EC-UNDP support to civil and voter registration.

The workshop discussed and validated the upcoming JTF Operational Paper/ACE Focus on “Procurement Aspects of Introducing ICT solutions in Electoral Processes: The Specific Case of Voter Registration and Electronic Voting”. The workshop also discussed the first findings of the upcoming Joint EC UNDP Task Force/International IDEA Handbook for: “The Use of Information & Communication Technologies in electoral processes; focus on civil & voter registration and data transmission” focusing on case studies from Sub-Saharan Africa and Latin America.

Three weeks before arrival (9th November) the participants received access to the “Training Manual and eLearning Course on Effective Electoral Assistance” so that the main foundations issues of effective electoral assistance were dealt with the manual and eLearning.

One week prior to arrival (23rd November) the participants received the above mentioned operational paper on “Procurement Aspects of Introducing ICT solutions in Electoral Processes: The Specific Case of Voter Registration”.

The workshop and the related materials was free of charge but participants were expected to cover for expenditures related to travel, accommodation etc.

Below you can download the power point presentations used by the presenters during the training as well as other supporting documents

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DAY 1 - THE USE OF ICTS IN ELECTORAL PROCESSES AND THE ELECTORAL CYCLE APPROACH: THE UN/UNDP AND EU/EC FRAMEWORKS

Moderator: Fabio Bargiacchi and Eugene Owusu

DAY 2 - CASE STUDIES IN VOTER REGISTRATION AND DATA TRANSMISSION

Moderator: Angela Bargellini and Deryck Fritz

  • 2.1 Introducing ICTs in Brazilian Electoral Processes: Legal The Framework, Voter Registration, Data Transmission and Electronic Voting - Judge Paulo de Tarso Tamburini, Brazilian National Council of Justice
  • 2.2 Main First Findings of the EC funded Study on The Use of Information & Communication Technologies in Electoral Processes: Focus on Civil & Voter Registration and Data Transmission - Dunia Ramazani, ICT Election Specialist, Joint EC-UNDP Task Force on Electoral Assistance AND Fabio Bargiacchi, Coordinator, Joint EC-UNDP Task Force on Electoral Assistance
  • 2.3 Synergies between Voter and Civil Registration – Case Study: Zambia and Benin - Dunia Ramazani, ICT Election Specialist, Joint EC-UNDP Task Force on Electoral Assistance and Fabio Bargiacchi, Coordinator, Joint EC-UNDP Task Force on Electoral Assistance
  • 2.4 In preparation for the Moldova Electronic Voter Register - Frik Olivier, ICTs Election Expert, UNDP Moldova
  • 2.5 (a) Synergies between Civil and Voter Registration – The Case of Cabo Verde - Rachid Antunes, Director, Núcleo Operacional da Sociedade de Informação (NOSI)
  • 2.5 (b) Synergies between Civil and Voter Registration – The Case of Angola
  • 2.6 Synergies between Voter and Civil Register – the Case of the OSCE Region - Robert Adams, Director of Democratization Division, ODIHR and Zoran Djokovic, Migration and Civil Registration Officer, ODIHR
  • 2.7 Working Group – Plenary Session: Presentation of the discussions
DAY 3 - FURTHER CASE STUDIES, VALIDATION EXERCISES AND PROCUREMENT FOR ICTS IN ELECTORAL PROCESSES

Moderator: Mario Rui Queiro and Eric Opoku

  • 3.1 Data Transmission via Cost Effective Satellite Communications - The SATELECTIONS PILOT PROJECT - Francesco Feliciani, Head of Satellite Communications Applications Sector, European Space Agency
  • 3.2 Internet Applications to Increase Political Financial Disclosure Transparency - Marcin P. Walecki, Executive Director, European Partnership for Democracy
  • 3.3 Operational Planning and Budgeting of Biometric Voter Registration - Anne-Sofie Holm, Electoral Operations & Procurement Advisor, UNDP Procurement Support Office and Dunia Ramazani, ICT Election Specialist, Joint EC-UNDP Task Force on Electoral Assistance
  • 3.4 Procurement issues of Biometric Voter Registration. The cases of DRC, Conakry, Zambia - Victor Margall von Hegyeshalmy, Procurement Analyst, UNDP Procurement Support Office and Dunia Ramazani, ICT Election Specialist, Joint EC-UNDP Task Force on Electoral Assistance
  • 3.5 Working Groups: Feedback on the JTF Operational Paper/ACE Focus On “Procurement Aspects of Introducing ICT Solutions in Electoral Processes: The Specific Case of Voter Registration”
  • 3.5 (a) Questions for the work groups
  • 3.6 Recommendations and Comments on the Workshop - Fabio Bargiacchi, Coordinator, Joint EC-UNDP Task Force on Electoral Assistance - Mario Rui Queiro, Quality Manager Officer, Human Rights and Gender Unit, EuropeAid, EC
  • 3.7 Closing - Dominique Dellicour, Head of Unit, Governance, Security, Human Rights and Gender, Directorate for Quality Support, EuropeAid - Pierre Harze, Deputy Director, UNDP Brussels - Apollinaire Malu Malu, President of the Independent Electoral Commission of DRC and President of the SADC Electoral Commission Forum

The 7th EC-UNDP-IDEA Joint Workshop on Effective Electoral Assistance took place in Accra from 29 June to 3 July 2009.

Building on the content, structure and experiences of previous trainings and workshop, the EC-UNDP Joint Task Force and International IDEA, in collaboration with International Organization of Migration (IOM), the Canadian International Development Agency (CIDA) and the Organization of American States (OAS), carried out a five day face-to-face workshop that targetted EC, UNDP and IDEA staff, staff from donor agencies, regional/international organizations as well as members of election management bodies.

Participants learnt about EC-UNDP policies, strategies and activities in the field of electoral assistance, became familiar with EC and UNDP procedures for programming, identification, formulation, implementation and evaluation, and EC and UNDP financial and implementation modalities. More specifically, they obtained insight in the electoral cycle approach and activities that are carried out in support of electoral cycles around the globe. Also, they learnt about strategies and the pros and cons of ICTs in electoral processes, electoral budgeting, procurement and global tools.

As usual, the workshop was delivered by members of the EC-UNDP Joint Task Force on Electoral Assistance and staff of International IDEA as well as senior electoral experts with extensive headquarter and field experiences of our collaborating partners at IOM, CIDA and OAS.

The workshop was reserved for EC-UN staff and staff of our institutional partners and election management bodies. Thus, participants need to be seconded by their respective organizations/institutions and/or EU Member States.

Below you can find the power point presentations used in the training.

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DAY 1 - OPENING, EU/EC AND UN/UNDP FRAMEWORK, LESSONS LEARNED AND NEW APPROACH
DAY 2 - ENTRY POINTS AND ACTIVITIES IN SUPPORT OF STAKEHOLDERS WITHIN THE ELECTORAL CYCLE
DAY 3 - LINKING THE ELECTORAL CYCLE WITHIN DEEPENING OF DEMOCRACY PROGRAMMES
DAY 4 - ELECTIONS AND TECHNOLOGY: VOTER REGISTRATION AND ELECTRONIC VOTING
DAY 5 - EC-UNDP PROCEDURES FOR PROGRAMMING, IDENTIFICATION, FORMULATION, IMPLEMENTATION AND EVALUATION
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In Milan the course was hosted and promoted by the Institute for International Politics Studies, ISPI. The "advanced course on effective electoral assistance" was attended by 25 participants and it was opened to candidates with university degree in political science, law, social sciences and deep understanding of development cooperation and democratization issues. The knowledge and/or experience in project cycle management, and/or election administration and/or comparative experience in dealing with electoral legislation and electoral systems was considered an asset.

The participants were mainly individuals with several experiences in the election support sector that wanted to deepen their knowledge on the issues of effective electoral assistance, representatives of electoral management bodies of EU member states, academics, students, representative of the private sector dealing with the provision of election services and representatives of international organizations dealing with election support.

ISPI was founded in 1934 and is one of the oldest and most prestigious Italian institutes specialising in international affairs. It is a legally recognised association, transformed into a non-profit making corporation in 1972, operating under the supervision of the Foreign Ministry and administratively under the control of the Treasury and State Auditors' Office. The vocation of the Institute is to promote the study of international politics and economics, particularly international affairs and strategic problems; train people intending to work in international surroundings, as well as supply a forum for discussion and debate at a high level.

The characteristic of ISPI's work is an interdisciplinary approach, guaranteed by its close collaboration with specialists (not always academic) in economic, legal, historic and strategic studies and its partnership with other institutions and research centres all over the world (including the DGAP in Berlin, IFRI in Paris, the Royal Institute of International Affairs in London, CARI in Buenos Aires, the Shanghai Institute for International Studies, the Netherlands Institute of International Relations, the Carnegie Endowment for International Peace in Washington, etc.). The course was given within the ISPI’s “Winter School” which is delivering advances courses on four thematic areas: development cooperation, humanitarian emergency, European affairs and international politics.

The course was delivered by members of the EC-UNDP Joint Task Force on Electoral Assistance (Fabio Bargiacchi, Aleyda Ferreira, Francesco Torcoli, Jesper Pedersen), Senior staff of IDEA (Domenico Tuccinardi and Sara Staino) and two electoral consultants (Dunia Ramazani and Jerome Leyraud) that regularly collaborate with the Joint Task Force.

The course followed the already developed five-days structure and training material produced for the previous sessions of the EC-UNDP-IDEA Joint Training. The course was delivered based on the principle of knowledge sharing paying attention to illustrate the comparative experiences that EC, UNDP and IDEA gathered in the last three. The final agenda covered all the aspects on how to provide an Effective Electoral Assistance focusing on the issues presented in the last “ACE Focus on…: Making Electoral Assistance Effective: From Formal Commitment to Actual Implementation".

The overall objective of the course was s to explore the best ways to make electoral assistance more effective, identifying guiding principles for effective electoral assistance and methodologies for the adoption of good practice in the design and implementation of electoral support programmes. Case studies on electoral systems, voter registration technologies, procurement of electoral material, need asseement/formulation missions and cost of elections were presented to the participants for their work in separate group and for simulation exercises.

A certificate was delivered to each participants.

A special thanks goes to Elena Avenati and Francesca Robbiati from ISPI that have facilitated the organization of the course and contributed to its success.

The 5th Joint Training on Effective Electoral Assistance organised by the European Commission (EC), United Nations Development Programme (UNDP) and International Institute of Democracy and Electoral Assistance (International IDEA) took place in Maputo, the capital of Mozambique, from the 23rd to the 27th of June 2008. It was the first training organised in collaboration with the Canadian International Development Agency (CIDA), the International Organisation of Migration (IOM) and Electoral Institute of Southern Africa (EISA) in the context of the Global Platform on Effective Electoral Assistance and of the sub-group on Effective Electoral Assistance that EC-UNDP Joint Task Force (JTF) coordinates with the Train 4 DEV initiative. The course was therefore not just opened to selected EC-UNDP staff, but also staff of other interested development partners, international organisations dealing with electoral assistance, electoral management bodies, national authorities and civil society organisations.

A total number of 71 participants, including a core team of 9 resource persons, attended the training. In addition to EC, UN and International IDEA staff, representatives came from EMBs (Brazil, Guinea Bissau, Moldova, Mozambique, Zambia), bilateral development organisations (SIDA-Sweden, CIDA-Canada, DFID-UK), regional and international organisations (OAS, IOM, EISA) and embassies (Sweden).

Based heavily on experience with previous trainings, the EC-UNDP-IDEA team produced a comprehensive training agenda. The training was conducted over five consecutive days and comprised a mix of presentations, discussions, workshops and case studies. The primary objectives of the training was to familiarise the participants with the electoral cycle approach and the policy/strategic framework as well as procedures governing EU and UN involvement in electoral assistance in order to build capacity for formulation and implementation of future electoral assistance projects. The issue of new technologies and their relevance in electoral assistance programming received particular attention with procurement, costs and budgeting being other topics addressed.

The five-day face-to-face training was delivered by the members of the EC-UNDP Joint Task Force, staff of International IDEA and EISA as well as senior electoral experts that regularly collaborate with the JTF or with other international organisations participating in the training. The primary source of the training was the Training Manual and the JTF website both of which had undergone revision before the training.

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The UNDP Procurement Support Office’s Advisory Team on Elections, of which members are part of the EC-UNDP Joint Task Force on Electoral Assistance, organised a three-day workshop on Electoral Procurement, first of its kind, in Copenhagen, from 29-31 October 2008, for those countries where UNDP currently is or soon will be involved in election-related procurement support. There was wide participation from a number of UNDP country offices, in addition to electoral management bodies and international organisations active in the field of elections such as EC, IFES, International IDEA and IOM representing an overall participation from 23 different countries and from 5 different international organizations.

The workshop generated a variety of good discussions on UNDP practices, procurement and financial rules and enriched knowledge sharing across people working in the field of elections. A number of good lessons learned were recognized and one of the new initiatives is a Community of Practice for Electoral Procurement, which is in the process of being established. This practice group will share all information relevant to electoral procurement; hereunder procurement and milestone planning, TORs for commonly procured electoral items, LTAs available in the field of elections, election budget templates etc.

Below you can download the power point presentations used by the presenters during the training as well as other supporting documents

DOWNLOAD THE AGENDA IN
ENGLISH

The EC-UNDP-IDEA Joint Training on Effective Electoral Assistance – organized within the Train4DEV initiative and in collaboration with the Canadian International Development Agency (CIDA), the International Organization for Migration (IOM) and the Organization of American States (OAS) – took place in Brussels from the 1st to the 5th of December within the premises of the European Commission, at the Conference Center of the Charlemagne Building.

The course was open to selected EC, UNDP and IDEA staff, but also staff of development partners, international and regional organizations working in the field of electoral assistance, electoral management bodies, national authorities and civil society organizations. Some electoral practitioners previously working with EC and UNDP projects were invited.

As usual, the course was delivered by members of the EC-UNDP Joint Task Force on Electoral Assistance, staff of IDEA and senior electoral experts that regularly collaborate with the Task Force or with other international organisations participating to the training. All presentations were simultaneously translated into English-French and French-English.

The course followed the already developed five-days structure on how to provide an Effective Electoral Assistance mainly focusing on the issues presented in the “ACE Focus on…: Making Electoral Assistance Effective: From Formal Commitment to Actual Implementation".

Below you can download the power point presentations used by the presenters during the training as well as other supporting documentation.

DOWNLOAD THE AGENDA IN
ENGLISH

The third session of the Joint EC-UNDP-IDEA training on Effective Electoral Assistance was held in Brussels between the 22 and 26 of October 2007 within the premises of the EU Committee of the Regions. The training followed the same principles as the previous exercises, but had a much wider scope in terms of number participants (around 120 between trainees, resource persons and organizers) speakers invited (Canada, USA, Mexico, Brasil, Europe and Africa), case studies and methodologies used and targeted audience.

Further to EC and UNDP staff working at Headquarters and in the field, also attended and contributed to the workshop representatives of Electoral Management Bodies (DRC, Zambia, South Africa, India, Brasil, Guinea-Bissau, Mexico, Canada), staff from bilateral donor agencies (DFID-UK, SNV-Netherlands, SIDA-Sweden, CIDA-Canada) and international organizations (UNOPS, IOM and OSCE) and international electoral experts.

The specific contents of these training sessions were audio-video recorded and will be post-produced within the ADMINISTRA Project to become the first distance learning course on effective electoral assistance. Once produced, the content will be later tested in one of the several partner countries where the EC and UNDP are collaborating in supporting an electoral process.

ADMINISTRA Project, funded by the European Space Agency, offer public administrations an integrated satellite communication service to support e-Government services. The ADMINISTRA project proposes an integrated communication system allowing public administration institutions to receive the service as well as to transmit content - through satellite - towards their own local area of customers represented by sub-level structures. ADMINISTRA also provides the transmission of e-learning sessions which can be accessed off-line by public employees, called “ADMINISTRA Service”.

The potential target audience comprises the following categories:

  • EC-UNDP desk officers at HQ and in the partner country;
  • Other EU Member States and other donors of the electoral assistance project;
  • Electoral Management Body’s officials;
  • National authorities with electoral related responsibilities; and
  • CSOs and political parties.

Below you can download the power point presentations used by the presenters during the training and other supporting documents.

DOWNLOAD THE AGENDA IN
ENGLISH