Sierra Leone 2011

Electoral operational planning

The GPECS Workshop on Electoral Operational Planning was organized from 1-3 June 2011 in Freetown, Sierra Leone.

The overall objective of the workshop was to strengthen the functions of operational planning among UNDP staff, staff of electoral management bodies (EMBs) and relevant stakeholders that are working in relation to the development and implementation of operational plans in the context of electoral processes and UNDP projects supporting such processes.

The GPECS Workshop on Electoral Operational Planning is organized by the Global Programme for Electoral Cycle Support (GPECS).

Drawing on existing expertise among GPECS as well as from the Joint EC-UNDP Task Force (JTF) and UNDP Democratic Governance Group/Bureau for Development Policy (DGG/BDP) staff working in the field of electoral assistance, the workshop aimed at:

1. Strengthen the overall understanding of electoral processes and highlight how to use the concept of the electoral cycle approach to facilitate operational planning, and budgeting processes, the establishment of timelines and revision exercises;

2. Discuss and exchange experiences regards operational concepts;

3. Discuss and exchange experiences on specific operational issues such as recruitment of staff/consultants; procurement of electoral materials and services, sub-contracting and working with responsible parties;

4. Look into the implications of highly relevant cross-cutting issues – focusing on biometric voter registration (and electoral security);

5. Provide insight into UNDP policy and strategic framework for electoral support and how to ensure the integration of UNDP programme and operations issues; and

6. Present a series of case studies and identify best practices and lessons learned.

The workshop gathered over 65 participants from 25 countries comprising most Electoral Management Bodies (EMBs) from west and central Africa and 10 participants from southern Africa EMBs.

The Participants emphasized in their workshop evaluation not only the utility of the workshop but also and notably the usefulness of the various exchanges of experience among themselves conducted throughout the different working groups and saw it as an effective South-South exchange.

Draft recommendations made by the participants will be shortly reviewed and published into a brochure to be distributed to EMBs and UNDP Country offices across Africa.